Learning Management System Policy
Canvas is the Learning Management System (LMS) provided as a service by Instructure, a third-party vendor, and administered by the University of North Texas (UNT or University) DSI CLEAR which is responsible for its implementation, daily operations, support, and security. This policy applies to all UNT faculty, staff, students, vendors, and others who use UNT’s implementation of the LMS for any purpose.
Students are strongly encouraged to take measures to protect their privacy online. For example, when accessing UNT computing resources via a public computer, students should avoid saving passwords which might be easily viewable by subsequent users and clear the browser cache when a computing session is complete. General resources on topics such as passwords, securing workstations, and other security practices are located at the UNT System Information Security web site.
Restrictions on Use
UNT Courses & Student Access
All UNT courses with at least one (1) student enrolled will automatically be populated in the LMS ninety (90) days prior to the start of each term. Instructors are added to courses as soon as they are listed as the instructor of record in EIS. Students enrolled in courses are uploaded one (1) week prior to the start of the term, will gain access to courses that are published by the instructor on the first day of the start of the term, and will retain access until one (1) week after the term ends unless the instructor has altered the course start and end dates in the course settings. Any student who drops or withdraws their enrollment from courses will be marked inactive in those respective courses.
All requests to have multiple courses combined into one for the convenience of the instructor must be made prior to the start of the term to ensure student data integrity.
Responsibility for Content
Content that you create and upload to the LMS is subject to UNT intellectual property policies. You are responsible for complying with all federal and state laws, UNT Regent Rules, UNT Regulations, and UNT System and Institutional policies. Course materials may be used as intended by the instructors, otherwise you may not copy, sell, license, transfer, distribute, or otherwise use or exploit the LMS or any materials on the site other than your own content. Online and hybrid course materials must be approved by DSI CLEAR to ensure the content complies with all laws, regulations, rules, and policies. For more information about the online approval process, please visit the Online Course Development Services web page.
Student Data & Retention
The University requires all student-graded work be stored for one (1) calendar year after the end of the term as outlined in UNT Retention Policy 7.1.319. Other retention policies pertaining to information in the LMS with longer retention periods such as syllabi, content, and grade books (UNT Retention Policy 7.2.593 and 7.2.108) can be found at the UNT System Records Retention web site. Canvas courses are subject to deletion after the expiration of the retention period.
Third Party Tool Integrations
CLEAR supports multiple third party tool integrations within the LMS. These technologies can be found at the Approved and Supported Technologies web site. For a new technology to be integrated into the LMS, it first must go through several review processes, including IT compliance, accessibility, privacy, support resources, and cost.
Exceptions to these policy may be requested in writing to firstname.lastname@example.org, which will be forwarded to the Associate Vice Provost for DSI CLEAR for consideration.
- Online Course Development Services
- Faculty Development
- Faculty Helpdesk: Canvas Support
- Approved & Supported Tech
- Teaching Resources
- Policies & Procedures
- Course & Program Approval
- Funding & Fees
- Canvas Policies
- Programs & Initiatives